ARTICLE I
NAME:
The name by which this Corporation shall be known is Lane Independent Living
Alliance (LILA).
ARTICLE II
LOCATION:
This Corporation shall maintain our registered office in the county of Lane,
within the State of Oregon. The Board of Directors may at any time change the
location of the registered office and the person(s) designated as registered
agent of the Corporation. The Corporation may also have other offices at such
places as the Board of Directors.
ARTICLE III
PURPOSE:
Statement Of Purpose:
This Corporation shall be organized and operated exclusively for charitable
and educational purposes. Subject to the limitations stated within the Articles
of Incorporation, the purposes of this Corporation shall be to engage in any
lawful activities, none of which are for profit, for which corporations may
be organized under Chapter 65 of the Oregon Revised Statutes (or it's corresponding
future provisions) and Section 501(c)3 of the Internal Revenue Code of 1954
(or it's corresponding future provisions). This Corporation's primary provide
independent living services to persons with disabilities; provide educational
and training opportunities which enhance employment and independent living potential;
to promote the rights and needs of persons with disabilities for full inclusion
in all aspects of life through community education, advocacy, technical assistance
and outreach; and to affiliate and/or cooperate with other organizations and
government entities, to insurer equal access and full inclusion of persons with
disabilities.
ARTICLE IV
AUTHORITY:
The Board of Directors of this Corporation shall retain the full authority and
responsibility for setting all policy and shall conduct business and delegate
duties as it sees fit.
ARTICLE V
OFFICERS:
Members And Duties:
The Officers of this Corporation shall consist of the President, Vice-President,
Secretary and Treasurer whose duties shall be as follows:
Section 1. Officers:
The President shall be the principle executive officer of the Corporation and
shall in general, supervise and oversee all the business affairs of the Corporation.
He/she shall preside over all meetings of the Board of Directors and shall represent
the Corporation in all instances wherein the Corporation has an interest. He/she
shall prepare a full and true statement of the affairs of the Corporation annually,
which shall be submitted to the Board at the end of each fiscal year. In general,
he/she shall perform such other duties as, from time to time, may be assigned
to him/her by the Board. The President may delegate to other Officers of the
Corporation such duties as he/she sees fit without divesting his/or herself
of ultimate responsibility and authority. He/she may from time to time, appoint
such committees as he/she shall consider necessary to assist him/her in the
business of the Corporation. At least one (1) member of the committee shall
be a member of the Board of Directors at the discretion of the President and
in agreement with the Board of Directors.
The Vice-President, in the absence, resignation or removal of the President, shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions placed upon the President.
The Secretary shall be charged with the keeping of the complete and proper records of all business of the Corporation with the exception of the financial records.
The Treasurer shall be charged with the responsibility for the funds of the corporation. It shall be his/her duty to act as financial Officer of the Corporation, to oversee the deposit of all monies received in a bank or trust company designated by the Board of Directors, and to oversee the disbursement of funds subject to the regulations set forth by the Board of Directors. The Treasurer shall be charged with the submission of an annual financial report, and more often if so directed by the Board of Directors. It shall be his/her responsibility to personally assure the accuracy of each financial report prior to delivery of said report. The Treasurer may delegate the power of signing checks from the operating fund to the executive Officers and authorized persons for counter signatures with approval of the Board of Directors.
Section 2. Elections:
Approximately half of the Officers of the Corporation shall be elected annually
by the members of the corporation, as nominated by the Nominating Committee.
Elections shall be held in February of each year.
Section 3. Resignation:
Any officer of the corporation may resign by submitting a written resignation
to the Secretary, which resignation shall become effective upon the date fixed
therein without action. The Secretary may resign in the same manner aforesaid,
by submitting his/her written resignation to the President.
Section 4. Removal:
Any Officer of the Organization may be removed by the Board of Directors, for
failure to perform the duties of his/her office as prescribed by the Bylaws.
The Officer must be given the proof for such action. The action must be submitted
by the concerned member of the Board of Directors in writing to the Board of
Directors ten (10) days prior to any regular meeting. The action must be approved
by a two-thirds (2/3) vote of the Board of Directors to make the action official.
Section 5. Vacancies:
Any vacancies among Officers, excluding the office of President, shall be filled
by appointment by the President, subject to the approval of the Board of Directors.
In the event of a vacancy in the office of President , the Vice-President shall
assume this office. Any persons or persons appointed to fill one or more vacancies
in the offices of this corporation shall legally hold office until the next
regular election or until their successors are duly elected and qualified, which
ever shall occur first.
ARTICLE VI
BOARD OF DIRECTORS:
Section 1. Authority:
The Board of Directors shall be the sole governing body of the Corporation.
Section 2. Number:
There shall be not less than three (3) nor more than twelve (12) members of
the Board of Directors of this Corporation.
Section 3. Composition:
At least fifty-one percent (51%) of the membership of this Board of Directors
shall be persons with disabilities, as defined by Federal law.
Section 4. Elections:
Elections for members of the Board of Directors shall be held {\cf1 annually
}in February. Nominations shall be presented to the Board of Directors by the
Nominating Committee. A plurality of {\cf1 voting members } in favor of the
candidate will constitute acceptance to the Board.
Board membership shall be staggered so that half of the sitting Board will be up for election annually.
Section 5. Tenure:
Elected members of the Board of Directors shall serve for a term of two years,
beginning in February. No restriction shall be placed upon the number of terms
a Board member may serve.
Section 6. Vacancies:
Vacancies on the Board of Directors shall be appointed by the current Board
of Directors and the appointed member shall serve until the completion of the
unexpired term.
Section 7. Meetings:
The Board of Directors shall hold at least one meeting each month and special
meetings may be called at any reasonable time and place upon the call of the
President or upon the call of any three (3) Directors. Notice and place of each
special meeting shall be given by mail, telegram, telephone or personal delivery
as far in advance as possible, in an accessible format of choice by recipient.
All meetings of the Board of Directors shall be conducted according to the procedures
outlined in "Robert's Rules of Order" and shall be subject to the
Oregon Open Meeting Law.
Section 8. Meeting By
Telephone:
Any regular or special meeting of the Board of Directors may be held by telephone
with the same requirements for a quorum being in effect.
Section 9. Attendance:
Board members who fail to attend three (3) consecutive meetings may be removed
by a vote of the Board.
Section 10. Removal:
Any Board member may be removed with or without cause, by a vote of two-thirds
of the Board members. Any Board member who is under consideration for removal
shall be notified in writing at least ten (10) calendar days prior to the meeting
at which a vote is to be taken on the issue.
Section 11. Quorum And
Voting:
A majority of Directors, presently in office, shall constitute a quorum for
all purposes. The act of the majority of the entire Board of Directors at a
meeting shall be the act of the Board of Directors. Proxy votes in writing shall
be allowed, except that more than half of the total votes cast must be cast
in person. Phone votes must be conducted by the President, with the Vice-President
or a designated officer of the board being present.
Section 12. Conflict
Of Interest:
No member of the Board of Directors shall have any economic interest in any
activity in which the Corporation engages, except incidental reimbursement of
actual expenses incurred for volunteer activities.
Section 13. Compensation:
No member of the Board of Directors shall be compensated for his/her services
as Board member of the Corporation, but may be reimbursed for incidental actual
expenses incurred related to the Organization.
Section 14. Employees:
Paid employees of the Corporation shall not be eligible to serve on the Board
of Directors.
ARTICLE VII
COMMITTEES:
Section 1. Standing Committees:
The following shall be standing committees of the Board of Directors: the Executive
Committee, Finance Committee, Programs Committee and Outreach Committee. All
committees shall have job descriptions which outline membership and operation
rules.
Section 2. Membership:
At least one (1) member of each committee shall serve on the Board of Directors.
Section 3. Committee
Chair:
The Chairperson of any committee shall be a member of the voting Board. The
Chairperson shall organize, schedule and preside over his/her appointed committee;
the Chairperson or his/her designee shall report on the committee activities
at each scheduled Board meeting.
Section 4. Executive
Committee:
The President will designate an Executive Committee to assist with such administrative
duties as the President shall determine. The appointment, tenure and services
of the Executive Committee shall be reviewed and approved by the Board of Directors.
The Committee shall consist of the present Officers of the corporation and two
(2) at large members from the Board, and shall have the authority to act in
the absence of the whole Board when time-lines demand immediate action.
Section 5. Other Committees:
The Board of Directors with the President may establish such other committees
as it deems necessary and desirable. Such committees may exercise functions
of the Board or may be advisory committees.
ARTICLE VIII
MEMBERSHIP
Section 1. Eligibility:
Individuals who are in support of the purposes of this Corporation as stated
within Article II {\cf1 and have for a consecutive six (6) month period volunteered
a minimum of eight (8) hours per month on projects or committees and have registered
as members shall be eligible for General Membership in this Corporation.
Section 2. Rights And
Privileges:
General Members shall have the rights and privileges of attending meetings,
speaking from the floor, the making of motions, serving on committees and voting
for the Board of Directors. Upon nomination by the Nominating Committee and
election, General Members may hold office.
ARTICLE IX
RULES OF PROCEDURE
The rules contained in Robert's Rules of Order, Newly Revised, shall govern
the actions of this Corporation in all instances to which they are applicable
and in which they are not inconsistent with the Articles of Incorporation, Bylaws
and standing rules of the Corporation.
ARTICLE X
INDEMNIFICATION
Section 1.
The corporation may indemnify any person who was or is a party or is threatened
to be a party of any threat, pending or completed action, suit or proceeding,
whether civil, criminal, administrative or investigative by reason of the fact
that he/she is or was a director, officer, employee or agent of another corporation
in which this Corporation at such time owned share of stock in which it was
creditor, and their respective heirs, administrators, successors and assigns
, against expenses (including attorney's fees), judgments, fines, and amounts
paid in settlements actually and reasonably incurred by him/her in such action,
suit or proceeding if he/she acted in good faith and in a manner or reason to
be in the best interest of the Corporation, and with respect to any criminal
action or proceeding at no reasonable cause to believe his/her conduct was unlawful.
Section 2.
To the extent the Director, Officer, employee or agent of the Corporation has
been successful on the merits or otherwise in defense of any action, suit or
proceeding referred to in Section 1, or in defense of any claim, issue or matter
therein, he/she shall be indemnified against expenses (including attorney's
fees) actually and reasonably incurred by him/her in connection therewith. Such
indemnification shall be made by the Board of Directors by a majority vote of
a quorum consisting of Directors who were not parties to such action, suit or
proceeding or by the members of the Corporation.
Section 3.
Such indemnification shall be in addition to any other rights to which the indemnified
person may be entitled under any law, bylaw, agreement, vote of stockholders
or disinterested or otherwise.
Section 4.
The Corporation may purchase and maintain on behalf of any person who is or
was a Director, Officer, employee or agent of the Corporation as a director
, officer, employee or agent of another corporation in which the Corporation
at which time owned shares of stock which it was a creditor, against any liability
asserted against him/her and incurred by him/her in any such capacity, or arising
out of his/her status as such, whether or not the Corporation would have the
power to indemnify him/her against such liability under applicable provision
of law.
ARTICLE XI
FISCAL
Section 1. Fiscal Year:
The fiscal year shall begin on the first day of July and end on the last day
of June of each year.
Section 2. Books And
Records:
The Corporation shall keep correct and complete books and records of account
at the registered office of the Corporation. All books and records of the Corporation,
with prior application, may be inspected by anyone or his/her agent or attorney,
for any proper purpose at any reasonable time.
Section 3. Bookkeeping
Procedures:
The Corporation shall establish uniform bookkeeping procedures subject to the
law and in accordance with generally accepted accounting principles for a non-profit
organization.
Section 4. Budget:
Each Officer and Project Coordinator shall prepare and submit a budget to the
Board of Directors three (3) weeks prior to each annual budget meeting. The
annual budget must be approved by the Board of Directors.
Section 5. Appropriations:
The appropriation made for any fiscal year shall not exceed projected income.
Section 6. Expenditures:
All expenditures other than approved budgetary expenditures shall require approval
by the Board of Directors. In the event of immediate need which is in the best
interest of the Corporation, such Board approval may be obtained by a majority
vote conducted by telephone.
ARTICLE XII
AMENDMENTS TO BYLAWS
These Bylaws shall be amended only upon advance written notice of a proposed
amendment being given to the Secretary, at least fifteen (15) days prior to
the business meeting at which the amendment shall be voted upon. The Bylaws
shall only be amended by the Board of Directors upon a majority vote of those
in attendance in person or by telephone, at any regular meeting or at a special
meeting called for that purpose.
ARTICLE XIII
DISSOLUTION
Section 1. Dissolution:
This Corporation shall dissolve only upon a unanimous vote in favor of dissolution,
which shall be cast by the Board of Directors at a meeting scheduled for that
purpose.
Section 2. Disbursal
Of Assets:
In the event of dissolution of this Corporation , all the business, assets and
properties of the Corporation shall be distributed to other local non-profit
organizations that assist persons with disabilities residing in Lane County
Oregon, in such amounts as voted by the Board of Directors.
ARTICLE VI
BOARD OF DIRECTORS
Section 4. Elections:
Elections for members of the Board of Directors shall be held {\cf1 annually
}in February. Nominations shall be presented to the Board of Directors by the
Nominating Committee. {\cf1 A plurality of voting members } in favor of the
candidate will constitute acceptance to the Board.
Board membership shall be staggered so that half of the sitting Board will be up for election annually.
Section 5. Tenure:
Elected members of the Board of Directors shall serve for a term of two years,
beginning in February. No restriction shall be placed upon the number of terms
a Board member may serve.
Section 14. Employees:
Paid employees of the Corporation shall not be eligible to serve on the Board
of Directors.
ARTICLE IX
MEMBERSHIP
Section 1. Eligibility:
Individuals { or entities } { who are } in support of the purposes of this Corporation
as stated within Article II and have for a consecutive six (6) month period
volunteered a minimum of eight (8) hours per month on projects or committees
and have registered as members }shall be eligible for General Membership in
this Corporation.
Section 2. Rights And
Privileges:
General Members shall have the rights and privileges of attending meetings,
speaking from the floor, the making of motions and serving on committees and
voting for the Board of Directors }. Upon nomination by the Nominating Committee
and election, General Members may hold office. General Members shall not have
the right to vote.
ARTICLE VIII
PROJECT COORDINATORS
This article has been removed from the by laws, subsequent articles are adjusted
accordingly.
Lane Independent Living
Alliance
PO Box 12106
Eugene, OR. 97440.
Oregon Department of Justice,
Charitable Activities Section
Suite 410
Portland, OR 97201